Adding Listing Information

Adding Listing Information

Tips:

  • Use the Listing Input Form with your client as they fill out the Seller’s Disclosure. This will help you enter the listing.
  • Do not enter commas when entering numeric information into fields such as price. $150,000 should be entered as 150000.
  • Click the Tab key on your keyboard to quickly move from field to field.
  • You can enter data faster by “smart keying” (type in first few letters or numbers – Ex. ACT and have the rest of the word/data for that field completed for you).
  • Click each tab to move through the screens entering all the information needed.
  • Pull listing information using Realist to get the square footage and other financial details.

To Add a New Listing, follow these steps:

1. Click the Add/Edit tab from the Agent Dashboard.


2. Select the link to Add New Listing. The select Property Type window opens.


3. Click on the appropriate Property Type link to begin the entry process.


4. At the top of the screen are three choices for entering data. They are explained below:


Fill From RealistTax Option

When you fill from Tax Data in Realist, you get financial information such as tax id, year built, taxes and square footage.

1. Click the Fill From RealistTax button. The search Realist screen opens.


2. Scroll to select the county. Click to highlight.

3. Enter at least one of the following:

  • Street Number
  • Street Name
  • Unit Number
  • Owner Last Name
  • Owner First Name
  • Tax ID

4. Click Search.


5. Find the correct listing from the search results and click on the Fill link to copy the fields into your listing.

6. If the Map is blank, click the Update Map link.

7. Use the Tab key to move from field to field.

8. Continue entering listing information using the steps under Entering Listing Details.



Fill from Cross Property Option

The Fill from Cross Property option allows you to copy an existing listing from any property type. When you fill from an existing listing, everything copies over with the exception of property photos and details such as list date, price and agent remarks.

You may use this option if you meet the following criteria:

  • Same Office Code
  • Same Property Type
  • Same Agent ID


1. If you know the FMLS#, you can type it in the field and click Fill From button. The listing input wizard opens with the information filled in from the listing. The Wizard contains tabs and walks you through the process.

2. Review the information presented. Make corrections and updates as needed.

3. Required Fields are marked with a red asterisk

4. Continue entering listing information using the steps under Entering Listing Details.



Searching for a Listing to Copy Option

1. You can type basic information in the search section and click Search to locate the existing property to copy.


2. If you search, you may be presented with a list of properties matching your search criteria.


3. Find the correct previous listing from your search results and click on the Fill link to copy the fields into your listing.

4. The listing input wizard opens with the information filled in from the listing.

5. Review the information presented. Make corrections and updates as needed.



If you are doing a Coming Soon Listing, CLICK HERE to review the process/instructions beginning on page 5 if needed.

6. Click the Location tab.


If the map is blank click the Update Map link.  Move the indicator to the exact location.

7. Use the tab key to move from field to field to complete the Location Information screen.

8. Continue entering listing information using the steps under Entering Listing Details.



Start with a Blank Listing Option

Another option for adding a listing is the Start With a Blank Property.

1. Click the Start with a blank property button. The listing input screen from the property type you previously selected opens.


2. Continue entering listing information using the steps under Entering Listing Details.


    • Related Articles

    • Adding Contacts

      Adding Contacts, Prospects, Friends and Family members to Matrix provides tools that will increase Agent productivity. A Client’s experiences will be enhanced as well with the use of OneHome. Hover over the My Matrix tab Click on Contacts. The Active ...

    • Adding Photos

      Photographs that accompany listings play a significant role in attracting buyers. Because more than 90% of home buyers begin their search online (and eliminate homes for viewing based on photographs), FMLS sends listing data - including photos - to ...

    • Adding an Open House or Caravan

      Open Houses and Caravans can now be added directly from Matrix. NEW! You can now add a virtual open house to your listings in Matrix! Adding them is easy. Just select "Virtual" from the Open House Type dropdown, and add your URL link at the bottom. ...

    • Entering a Registered Listing

      To add your listing into the Registered status in Matrix, follow these steps. Click the Add/Edit tab from the Agent Dashboard. Select the link to Add New Listing. Add New Property window opens. Click on Register Listing Contract. The Add Property ...

    • Entering Listing Details

      The Matrix listing input wizard is separated into tabs across the top that correspond with sections of the Listing Input Form for each Property Type. The tabs reduce scrolling and allow you to easily access the fields for quick entry. All required ...